Paterson Grade: C4
Remuneration: R 545, 276.01 CTC (plus a possible 20% performance bonus)
The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA) operating under the Department of Higher Education and Training (DHET). The MQA is mandated by the Skills Development Act (SDA) 97 of 1998 to drive skills development within the mining and minerals sector (MMS). Its scope covers a diverse range of sub-sectors, including Coal Mining, Gold Mining, Platinum Group Metals (PGM) Mining, Diamond Mining, other mining commodities, Cement, Lime, Aggregates, and Sand, as well as services related to the mining industry, Diamond Processing, and Jewellery Manufacturing.
The MQA requires the services of a suitably qualified and competent individual to fill the above-mentioned position.
Role Purpose:
To ensure the maintenance of MQA head office and regional offices premises focusing on soft services.
Key Performance Areas
Soft Services Facilities Management: Ensure that office housekeeping and cleanliness are maintained to the highest standards by closely supervising cleaning staff, monitoring their work, and conducting regular audits. Liaise with security services to ensure that premises and all assets are guarded and secured, emergencies are immediately attended to. Ensure that all the MQA buildings comply with the Occupational Health and Safety Act. Prepare monthly reconciliation with supporting schedules of the asset registers for relevant stakeholders and resolve uncleared items. Plan and execute asset verifications, investigate and report on variances, make necessary recommendations to resolve discrepancies and update the asset register. Attend to all the Auditors ‘audit requirements relating to assets verification and the disposal thereof. Oversee the maintenance and repair of all company vehicles, including scheduling regular maintenance and coordinating repairs as needed and the maintenance of a logbook. Reconcile the fuel expenditure on a monthly basis for all petrol card holders and authorise the maintenance expenditure with the service provider. Reconcile insurance holders’ monthly policy reports and assist employees with insurance claims. Facilitate and manage the implementation of Facility contracts in line with SCM policies and procedures.
Compliance with legislation: Ensure internal policies and procedures are adhered to consistently including statutory compliance to Facilities Management Standards (SABS and ISO) and standard operating procedures. Monitor financial activities ensuring compliance with: OHS, Facilities Regulations, PFMA, Treasury Regulations PPPFA, SCM and MQA Policies.
Maintain Stakeholder Relationships: Build relationships with both internal and external customers including the building landlord, partners and vendors to ensure the best Client experience. Communicating efficiently to keep the Client and management team informed of any elevated risks or events, as necessary. Exceed customer expectations by giving all the relevant information, business advice, and support to internal and external customers and stakeholders. Collaborate with other business units/teams to ensure a consistent approach concerning query resolution and approach.
Risk Management: Assist with the development of the Operational Risk Register of the Unit and ensure mitigation of risk. Assist with identifying and evaluating the risks associated with unit activities and take appropriate action to mitigate and control the risks.
Reporting: Compile accurate and timely reports on facilities management projects for monthly, quarterly and annual reporting. Extract the relevant reports and information from the database system. Generate ad hoc reports as requested.
Budget Management: Contribute to the development, management and overseeing the efficient utilisation of the Facilities Unit project budgets. Monitor and coordinate the commitments and accruals and reconcile projects with the commitment register. Ensure that the projects operate within the approved budget and in line with valid legal contracts.
People Management: Assist with the supervision of the cleaners and general workers within the unit. Co-ordinate the implementation of the performance management system in the Facilities Unit. Ensure the development, guidance, and empowerment of the team. Ensure that the performance contracts are in place before the beginning of each financial year. Ensure that reviews are conducted in line with the MQA performance management policy.
Key requirements: qualifications, experience, and competencies
Qualifications:
- National Senior Certificate (NSC) or National Certificate: Vocational (NCV), (NQF 4)
- National Diploma (NQF 6) in Facilities Management/ Public Administration/ Administration
- A Bachelor’s degree (NQF 7) or equivalent in the above-mentioned fields will be an added advantage
- Valid driver’s license
Experience:
- Minimum of 4 years’ work experience in facilities administration.
Competencies: Knowledge, Skills and Attributes
- Facilities Management. Maintenance and repairs and travel desk requests coordination. Knowledge of workplace safety regulations, risk assessments, and emergency procedures. Knowledge of asset management processes. Legislative compliance – Occupational Health and Safety Act (OHS), PFMA, Skills Development Levy Act, Broad-Based Black Economic Empowerment (BBBEE) Act, and other pertinent Legislations
- Project Management Skills. Communication Skills. People and Leadership Skills. Interpersonal Skills. Computer Proficiency. Drafting / Reporting Skills. Presentation Skills. Supervisory Skills.
- Perseverance. Decisiveness. Results orientation. Confidentiality. Professional. Ethical. Team effectiveness.
The candidate should also be willing to:
Work under pressure inclusive of longer than normal office hours. Work with a variety of internal and external stakeholders. Engage in a lifelong learning process relative to the context of the workplace.
Closing Date: 28 May 2025. Late applications will not be considered.
Vacancy Application Form: please ensure that you complete the below application form and submit it together with your application
Interested candidates should submit their applications which shall consist of a comprehensive curriculum vitae, certified copies of their qualifications, a valid drivers’ licence, and valid proof of identification to: recruitment@mqa.org.za
The MQA is an Equal Opportunity Employer; therefore, the filling of the position will be in line with its Employment Equity Plan. Preference will be given to Male (White, Coloured, Indian), Female (White, Indian).
Recommended candidates will be expected to undergo a professional competency assessment and vetting processes. The successful applicant will be required to disclose their financial interest.
Should you not hear from the MQA within 4 weeks of the closing date, you must regard your application as unsuccessful.
The MQA reserves the right not to appoint any person for this position.