Paterson Grade: B5
Remuneration: R 332, 946.86 CTC (plus a possible 20% performance bonus)
The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA) operating under the Department of Higher Education and Training (DHET). The MQA is mandated by the Skills Development Act (SDA) 97 of 1998 to drive skills development within the mining and minerals sector (MMS). Its scope covers a diverse range of sub-sectors, including Coal Mining, Gold Mining, Platinum Group Metals (PGM) Mining, Diamond Mining, other mining commodities, Cement, Lime, Aggregates, and Sand, as well as services related to the mining industry, Diamond Processing, and Jewellery Manufacturing.
The MQA requires the service of a suitably qualified and competent individual to fill the above-mentioned position.
Role Purpose: To provide office support and facilities management services to the MQA management, staff and stakeholders.
Key Performance Areas:
Boardroom Management and Meeting Support: • Coordinate and manage boardroom bookings and ensure optimal utilisation of meeting facilities • Conduct regular inspections of boardrooms to ensure they are clean, presentable, and properly prepared before meetings • Ensure that all required furniture, equipment and meeting amenities are available and fully functional • Coordinate refreshments and other meeting-related requirements where applicable.
Housekeeping and Cleaning Support: • Monitor cleaning services and maintain related inspection records. Coordinate requests for cleaning materials and PPE • Record housekeeping issues, escalate them where necessary, and follow up on corrective actions.
Asset, Inventory and Consumables Administration: • Maintain records of facilities assets, inventory, and consumable stock • Check that vehicle logbooks and supporting documentation are submitted • Coordinate vehicle servicing, repairs and licensing arrangements • Maintain fleet files and assist with fuel transaction reconciliations.
OHS Administration and Support: • Maintain OHS files, registers and supporting documentation • Assist with arranging OHS meetings, training, inspections and awareness activities • Record reported hazards and incidents and follow up on outstanding corrective actions • Maintain records relating to PPE and OHS appointments/training.
Fleet Administration: • Administer pool vehicle bookings and maintain vehicle utilisation records • Check that vehicle logbooks and supporting documentation are submitted • Coordinate vehicle servicing, repairs and licensing arrangements • Maintain fleet files and assist with fuel transaction reconciliations
Security and Access Administration: • Assist with administration of access cards/biometric access and related records • Maintain visitor, access and security-related records where required • Assist to record security incidents and escalate them to the facilities officer for appropriate action.
Contract and Service Provider Administration: • Assist with maintaining contracts, Service Level Agreements (SLAs), and related records, ensuring that documentation is accurate, complete, and up to date • Track contract commencement and expiry dates • Assist with obtaining quotations and preparing procurement documentation • Follow up on outstanding deliverables, invoices and supporting documents.
Invoice and Budget Administration: • Assist with receiving and verifying facilities-related invoices against supporting documentation before submission for processing • Assist the facilities officer with budget monitoring and preparation of supporting information for financial reports.
Regional Office Support: • Receive and record facilities and maintenance requests from regional offices • Assist with the procurement of required services and follow up on outstanding work • Maintain records of maintenance undertaken at regional offices.
General Facilities Administration: • Provide day-to-day administrative support to the facilities Officer • Receive, record and follow up on facilities-related requests to ensure efficient service delivery • Maintain facilities files, registers, schedules and correspondence • Perform general administrative duties and provide support for facilities-related projects and initiatives as required. • Ensure that facilities administration records are accurate, current, and compliant with organisational requirements.
Key requirements: qualifications, experience, and competencies
Qualifications:
- National Senior Certificate (NQF 4)
- National Diploma (NQF 6) in one of the following: Facilities Management, Business Administrator, Public Administration, Property Management, Office Management and Technology, Building Management and Project Management.
- Bachelor’s degree (NQF 7) is any of the above-mentioned field will be an added advantage.
Experience:
- Minimum of 2 years’ relevant work experience
COMPETENCIES:
knowledge: • Systems/ procedures in a corporate environment • Office administration • Project Management • Facilities administration.
Skills: • Attention to detail • People skills • Communication skills • Report writing • Organizational skills.
Attributes: • People orientation • Co-operation • Perseverance • Attention to detail.
The candidate should also be willing to:
Ability to work effectively under pressure and manage multiple priorities within demanding timeframes, including extended working hours when required. • Work with a variety of internal and external stakeholders. • Candidates must be available to travel and spend time away from home when required by operational needs. • Engage in a lifelong learning process relative to the context of the workplace.
Closing Date: 23 October 2026. Late applications will not be considered.
Interested candidates should submit their applications which shall consist of a comprehensive curriculum vitae, certified copies of their qualifications, a valid drivers’ licence, and valid proof of identification (all documents should be certified within 6 months) to: www.cvspaces.co.za
The MQA is an Equal Opportunity Employer; therefore, the filling of the position will be in line with its Employment Equity Plan.
Recommended candidates will be expected to undergo a professional competency assessment and vetting processes.
A successful applicant will be required to disclose their financial interest. Should you not hear from the MQA within 4 weeks of the closing date, you must regard your application as unsuccessful.
The MQA reserves the right not to appoint any person for this position.
To apply www.cvspaces.co.za.