Senior Administrator: Learning Programmes (Strategic Projects)
Paterson Grade: C1
Remuneration: R 462 245.82 CTC (plus a possible 20% performance bonus)
The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA)
operating under the Department of Higher Education and Training (DHET). It is mandated by the
Skills Development Act (SDA) 97 of 1998 to drive skills development within the mining and
minerals sector (MMS). Its scope covers a diverse range of sub-sectors, including Coal Mining,
Gold Mining, Platinum Group Metals (PGM) Mining, Diamond Mining, Other Mining, Cement,
Lime, Aggregates, and Sand (CLAS), as well as Services Incidental Mining (SITM), Diamond
Processing, and Jewelry Manufacturing.
The MQA requires the services of a competent individual to fill the above-mentioned position.
ROLE PURPOSE:
The successful candidate will provide administrative support to the Learning Programmes
Strategic Projects, ensuring accurate and timely learners, grant, MIS and stakeholder
administration.
These positions report to the Manager: Learning Programmes (Strategic Projects)
KEY PERFORMANCE AREAS:
Work Experience Programme Administration: Provide administrative support for the
implementation of the Work Experience Programme Administer documentation and records
relating to P1, P2 and Vacation Work learners Ensure Work Experience learner information and
supporting documentation are complete, accurate and appropriately maintained Coordinate
administrative processes relating to learner participation throughout the programme lifecycle
Maintain appropriate programme records and administrative controls Perform other programme
administration responsibilities delegated by the Manager: Work Experience.
Learner Registration and MIS Administration: Register approved P1, P2 and Vacation Work
learners on the learner management information system. Maintain accurate and complete learner
information on the system. Verify learner information and supporting documentation before
capturing or updating records. Support the effective implementation and utilisation of the MIS for
Work Experience administration. Maintain appropriate controls to promote the integrity,
completeness and accuracy of programme data. Assist stakeholders with administrative and system-related enquiries. Conduct administrative verification of learner and programme
information before processing. Identify data discrepancies, incomplete information and
administrative non-compliance and initiate corrective action.
Grants Administration: Associate all registered and approved learners with the grants allocated
to them. Verify that learner registrations and grant allocations correspond before association.
Maintain accurate records of learner/grant associations. Prepare and process the de-association
of grants for learners terminated from the Work Experience Programme. Submit completed de-
association documentation/information to the relevant project accountants. Maintain appropriate
logs and records of grant associations and de-associations. Support reconciliation and
verification of programme information where required.
Programme Completion and Employer Liaison: Liaise with participating employers regarding
learners who have completed the Work Experience Programme. Obtain, verify and maintain
information relating to learner completion. Follow up with employers on outstanding learner
documentation or programme information. Maintain accurate completion records on relevant
systems. Support the closure of learner records after completion or termination. Escalate
unresolved programme administration matters to the Manager: Work Experience.
Stakeholder Engagement and Support: Coordinate and prepare Work Experience stakeholder
engagement sessions. Liaise with employers, learners, training providers and relevant internal
stakeholders regarding Work Experience administrative matters. Provide administrative guidance
and support to stakeholders on programme processes. Support and/or conduct stakeholder
orientation and training relating to the MIS. Respond to stakeholder enquiries and facilitate
resolution within the delegated authority of the position. Refer complex or unresolved matters to
the Manager: Work Experience. Maintain professional and constructive relationships with internal
and external stakeholders.
Reporting, Records and Information Management: Maintain complete, accurate and auditable
Work Experience programme records. Compile learner registration, completion, grant and related
programme information for reporting purposes. Assist with monthly, quarterly and other
programme reports as required. Monitor outstanding information and follow up with stakeholders
to ensure completeness. Maintain appropriate filing, document management and information
controls. Provide programme information to management when required.
KEY REQUIREMENTS: QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
Qualifications:
• A National Senior Certificate (NSC) or National Certificate: Vocational (NCV) (NQF 4)
• Minimum National Diploma (NQF 6) preferred in Human Resources Management /
Development, Public Management / Administration, Business Management / Administration.
• A Bachelors Degree (NQF 7) in the above mentioned fields will be an added advantage.
Experience:
• Minimum 3 years administrative work experience, preferably in a Learning Programmes,
Skills Development Administration, Grant Administration, or related field.
• Public Sector experience (preferred)
• Demonstrable proficiency in MS Office (MS Word, MS Projects, MS Excel, MS PowerPoint
and MS Outlook)
Competencies:
Knowledge: Skills Development legislation. Learning Programme administration. Grant
administration processes. Quality Management Systems. Database and MIS administration.
Reporting and records management. Organisational policies and procedures.
Skills: Excellent time management skills. Excellent interpersonal skills. Excellent verbal and written
communication skills. Be detail-oriented and possess excellent organisational skills. Possess the
capacity to prioritise tasks and the ability to work under pressure. Possess resilience and agility.
Work independently and meet tight deadlines. Bookkeeping skills, analytical and problem-solving
skills.
Attributes: Customer focused. Ethical and professional. Integrity. Accountability. Results oriented.
Resilient. Team player. Organised and methodical. Deadline driven.
The candidate should also be willing to: Work under pressure inclusive of longer than normal
offices hours if required • Work with internal and external stakeholders • Travel away from home if
required • Engage in a lifelong learning process relative to the context of the workplace. The successful
candidate will be required to sign a performance agreement in terms of MQA Performance
Management System.
The MQA is an Equal Opportunity Employer; therefore, the filling of the position will be in line with its
Employment Equity Plan. Recommended candidates will be expected to undergo a professional
competency assessment and vetting processes. Successful applicant will be required to disclose their
financial interest. Should you not hear from the MQA within 4 weeks of the closing date, you must
regard your application as unsuccessful.
Closing Date: 29 September 2026. No late applications will be considered. Interested candidates should
submit their applications which shall consist of a comprehensive Curriculum Vitae, Certified Copies of
their Qualifications, a valid Drivers’ Licence, and valid Proof of Identification (All documents should be
certified within 6 months) to: www.cvspaces.co.za
The MQA reserves the right not to appoint any person for this position.
To apply www.cvspaces.co.za.