Paterson Grade: C1
Remuneration: R428, 005.39 CTC (plus a possible 20% performance bonus)
The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA) operating under the Department of Higher Education and Training (DHET). It is mandated by the Skills Development Act (SDA) 97 of 1998 to drive skills development within the mining and minerals sector (MMS). Its scope covers a diverse range of sub-sectors, including Coal Mining, Gold Mining, Platinum Group Metals (PGM) Mining, Diamond Mining, Other Mining commodities, Cement, Lime, Aggregates, and Sand (CLAS), as well as Services related to Incidental Mining (SITM), Diamond Processing, and Jewellery Manufacturing.
The MQA requires the services of a suitably qualified and competent individual to fill the above-mentioned position.
Role Purpose:
To coordinate and manage travel services and procurement processes of the MQA in line with Supply Chain Management (SCM) prescripts, internal policies, and applicable regulations.
The position report to the Manager: Supply Chain Management and will be based at the MQA Head Office in Parktown, Johannesburg.
Key Performance Areas
Air Travel: Responsible for full booking service for both domestic and international travel. Obtain of 3 (three) or more quotations for a cost-effective booking. Ensure that all travellers are informed well in advance of the detail of the travel arrangements. Assist with booking of charters for VIPs. Track and manage of unused e-tickets. Submission of monthly reports detailing of all travel arrangements domestic and international. Provide advice on travel documents, insurance, import/export regulations etc.
Accommodation: Responsible for the full service, including planning, booking, confirm and amending of accommodation in accordance with the MQA policy. Obtain price comparisons within the maximum allowable rate matrix as per the cost containment instruction of the National Treasury. Obtain 3 (three) price comparisons through the SCM process to determine best rate, close to the required venue/office/location or destination of the traveling party. Issue of accommodation vouchers to all MQA travellers on a monthly basis.
Car rental and shuttle services: Booking of the appropriate vehicle in accordance with the MQA Travel Policy with the appointed car rental service provided from the closest rental location (airport, hotel, venue) .Advising the traveler on best time and location for collection and return considering the Traveler’s specific requirements .International travel may offer alternative ground transportation that may include rail, buses and transfers to the Traveler. Book transfers in line with the MQA Travel Policy, transfers can also include bus and coach services. Furnish monthly reports detailing the commissioning on published fares.
After hours and emergency services: Should be available to assist VIP and Executive travellers with after hours and emergency reservations and changes in travel plans.
Demand Management: Conduct needs assessments for goods and services and ensure alignment with organisational budgets and strategic objectives. Coordinate the integration, development, and consolidation of the annual Procurement Plan. Facilitate the drafting of specifications, terms of reference (TORs), and advertisements in consultation with end-users. Ensure that the procurement of goods and services is carried out in line with the approved Procurement Plan. Provide guidance and administrative support to end-users on demand planning requirements, SCM processes, and applicable regulations.
Acquisition Management: Apply appropriate procurement procedures and bid systems to solicit quotations and competitive bids from service providers. Receive and verify requisitions, ensuring correctness and completeness of specifications before processing. Verify supplier eligibility, including registration on the Central Supplier Database (CSD) and confirmation that providers are not listed as restricted or blacklisted by National Treasury. Facilitate the issuing of approved suppliers to chief users and communicate procurement requirements effectively. Coordinate and support the drafting of appointment letters for Bid Committee members.
Bid Committee: Provide professional secretariat services to all SCM Bid Committees, ensuring accuracy, compliance, and proper record-keeping. Advise procurement committees on administrative and compliance requirements in line with SCM legislation and internal policies. Ensure accurate filing, safekeeping, and accessibility of all procurement records and correspondence, including documentation on supplier non-performance.
Supplier Performance/Maintenance: Monitor and maintain supplier performance records, validations, and updates on the supplier database. Coordinate communication with suppliers and internal stakeholders regarding SCM requirements, performance issues, and regulatory updates. Issue and record correspondence related to supplier non-performance and ensure follow-up actions are taken.
Stakeholder/customer relationships: Identify and list all relevant customer and stakeholders (internal and external). Proactively identify customer needs and opportunities. Exceed customer expectations by giving all the relevant information, business advice and support to external and external customers and stakeholders. Ensure sound communication with, and participation by, customers and stakeholders through regular contact in appropriate service delivery processes. Collaborate with other business units / teams to ensure a consistent approach with regards to query resolution and approach.
Financial Management: To implement the maximum allowable rates established by the National Treasure where applicable. Managing of negotiations and service provider accounts. Enable savings on the total annual travel expenditure. Responsible for the consolidation of invoices and supporting documentation to be provided to the Financial Department on a weekly basis.
Risk Management Support: Support the implementation of risk management processes within the Supply Chain Management Unit by identifying, reporting, and monitoring operational risks in line with the organisation’s risk management framework and ensuring that mitigation actions are tracked and implemented.
Key requirements: qualifications, experience, and competencies
Qualifications:
- National Senior Certificate (NSC) or National Certificate: Vocational (NCV), (NQF 4)
- National Diploma preferably in Supply Management, Logistics, Procurement, Finance, Public Administration or equivalent at NQF 6.
- Bachelor’s degree (NQF 7) in the above-mentioned field or equivalent will be an added advantage
Experience:
- Minimum of 3 years’ work experience in supply chain management/procurement, and travel administration.
- Experience within a public sector environment is advantageous.
Competencies: Knowledge, Skills & Attributes
Competencies: Knowledge
Knowledge of Supply Chain management with specific reference to Request for Quotations (RFQ’s) in the public sector. Understanding of Preferential Procurement Policy Framework Act, its regulations and practice notes. Understanding of the Public Finance Management Act and Treasury Regulations. Understanding of the Broad-Based Black Empowerment Act, its regulations and related practice notes. Understanding of the Value Added Tax Act and Consumer Protection Act.
Competencies: Skills
Negotiation skills. Excellent time management skills. Verbal and written communication skills. Interpersonal Skills. Computer Proficiency. Drafting / Reporting Skills. Be detail-oriented and possess excellent organisational skills. Possess the capacity to prioritise tasks and the ability to work under pressure. Work independently and meet tight deadlines.
Competencies: Attributes
Integrity. Perseverance. Decisiveness. Results orientation. Confidentiality. Professional. Ethical. Team effectiveness. Stakeholder orientation. Be a team player. Self-motivated and energetic
The candidate should also be willing to:
Work under pressure inclusive of longer than normal offices hours. Work with a variety of internal and external stakeholders. Engage in a lifelong learning process relative to the context of the workplace.
Closing Date: 12 February2026. Late applications will not be considered.
Interested candidates should submit their applications which shall consist of a comprehensive curriculum vitae, certified copies of their qualifications, a valid drivers’ licence, and valid proof of identification online.
Suitably qualified and experienced candidates can apply online at www.cvspaces.co.za
The MQA is an Equal Opportunity Employer; therefore, the filling of the position will be in line with its Employment Equity Plan.
Recommended candidates may be expected to undergo a professional competency assessment and vetting processes.
Successful applicants will be required to disclose their financial interest.
Should you not hear from the MQA within 4 weeks of the closing date, you must regard your application as unsuccessful.
The MQA reserves the right not to appoint any person for this position.