Vacancy: Travel Coordinator

Grade: B3 – TCTC R 261, 942.54 per annum, excluding a possible 20% Performance Bonus

The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA) for the mining and minerals sector in terms of the Skills Development Act of 1998. The MQA seeks to fill the above vacancy for the implementation of the travel coordinating function within the organisation. 

The individual will report to the Supply Chain Manager.

The responsibilities will include but will not be limited to the following:

1. Air Travel

  • Full booking service for both domestic and international travel;
  • Obtain three (3) or more quotations for a cost effective bookings;
  • Ensure all travellers are informed well in advance regarding details of their travel arrangements;
  • Assist with booking of charters for VIPs;
  • Track and manage unused e-tickets; and
  • Submit monthly reports detailing all travel arrangements, both domestic and international.

2. Accommodation

  • Perform full accommodation services including planning, booking, confirming and amending accommodation bookings in accordance with the MQA’s Travel Policy;
  • Obtain price comparison quotations within the maximum allowable rate matrix as per National Treasury’s cost containment instructions;
  • Obtain three (3) price comparison quotations through the SCM Policy to determine best accommodation rates close to the required venue, office,, location or destination of the travelling party; and
  • Issue accommodation vouchers to all MQA travellers as per the bookings.

3. Car rental and shuttle service

  • Book appropriate vehicles with the appointed car rental service provided in accordance with the MQA’s Travel Policy from the closest rental location (i.e. airport, hotel, venue);
  • Advise travellers on the best time and location to collect and return rental cars based on the traveller’s specific requirements;
  • For international travel: may offer alternative ground transportation to the traveller that may include rail, buses and transfers;
  • Book transfers in line with the MQA’s Travel Policy. Transfers can also include bus and coach services; and
  • Furnish monthly reports detailing the commissioning on published fares.

4. Financial responsibilities

  • Implement the maximum allowable rates established by the National Treasure where applicable;
  • Manage service provider accounts;
  • Enable savings on the total annual travel expenditure and submit monthly report; and
  • Consolidate invoices and supporting documentation to be provided to the Finance Unit on a weekly basis.

Minimum requirements

  • Diploma in Travel and Tourism;
  • Three (3) to five (5) years’ of experience in a similar role;
  • Proven financial reporting experience and cost saving processes; and
  • Proven office administration skills relating to client relations and liaison.

Competency skills

  • Good oral and written communication;
  • Must be organised;
  • Must possess good interpersonal skills;
  • Ability to pay attention to detail; and
  • Be computer literate at an intermediate level.

Closing date

The closing date for applications is Friday, 25 May 2018Interested applicants can submit their CV with a covering a letter to recruitment@mqa.org.za

Applicants who have not been notified within two (2) weeks after the closing date of the advertisement must accept that their applications were not successful. 

The MQA is committed to Employment Equity and is an equal opportunity employer. Preference will be given to affirmative action candidates and people with disabilities.

The MQA reserves the right not to make an appointment.

Wednesday, May 16, 2018